Paragraph 11 Minutes
Draft minutes of each meeting shall be drawn up by the Secretary as soon as possible, normally within a month of the meeting.
The minutes shall, as a general rule, summarise each item on the agenda, specifying where applicable:
all documents submitted to the Joint Development Committee,
any statement that a member of the Joint Development Committee has asked to be entered,
the decisions taken, recommendations made, statements agreed upon and conclusions adopted on specific items.
The minutes shall also include a list of participants to the Joint Development Committee and a list of any observers to the meeting.
Approval of the minutes shall be confirmed in writing within two months of the date of the meeting by the Signatory ESA states and the EU Party. Once approved, the minutes shall be signed by the Secretary. Each Signatory ESA State and the EU Party shall receive one original of these authentic documents.